Edtech.com's Summary

Purdue University Northwest is hiring a Business Specialist. This role involves coordinating and managing financial aspects across academic and administrative units, reconciling accounts, distributing income, and collaborating with various departments to ensure accuracy in financial reporting and student enrollment communications. The specialist will also supervise support staff and lead continuous improvement processes.

Highlights

Reconcile account receivables and distribute income within standard operating procedures.
Create and analyze financial reports and develop accounting documents.
Communicate changes in student enrollment status and ensure timely course setup.
Requires proficiency in Microsoft Word, Excel, PowerPoint, and preferred experience with SAP and Banner software.
Compensation ranges from $46,800 to $48,000 annually.
Must have a Bachelor’s Degree in Accounting or Business, or an Associate Degree with relevant experience.
Benefits include full medical, dental, and vision coverage, along with retirement plans and tuition remission.
Accrue 15 days of vacation in the first year, increasing to 22 days from the second year.
Must possess excellent communication and problem-solving skills, and the ability to work independently.

Business Specialist Full Description

Overview of Business Specialist

The Business Managers Department is seeking a Business Specialist to join their team. The Business Management Office coordinates the business aspects of the university’s academic departments, colleges, and administrative units. This position has the flexibility to work in a hybrid work environment by working remote as well as on campus.

Pay:

$46,800 - $48,000

Schedule:

M-F 7:30 – 4:30 or 8:00 – 5:00

Duties and Responsibilities of Business Specialist

Reconcile account receivables between the student information system and the financial general ledger system on a weekly basis
Distribute income to the various accounts within the central income pool, academic units, and administrative areas within Standard Operating Procedures established for the education partner program
Create, analyze and make recommendations to the department related to monthly financial reports for the income clearing accounts based on University policy and procedures
Create accounting documents as needed to ensure accuracy of the financial records and communicate to all appropriate parties
Monitor on a daily basis the student's enrollment status and ensure communication to the education partner is made timely and accurately
Communicate daily, weekly, and monthly to the education partners any changes to the enrollment status of students enrolled in the various programs
Identify courses for each carousel, create detail codes, establish fees per course, enter contracts as needed
Work with Enrollment Services and academic units to ensure all courses are set up accurately and timely
Communicate to the enrollment management team, student, faculty, and administrators as needed
Manage the relationship between PNW, KNA and Purdue Online for financial related matters
Develop procedures in collaboration with KNA staff and Purdue Online staff to efficiently and effectively provide useful reporting to all parties
Lead continuous improvement process
Supervise support staff for the RN/BSN and MSN programs
Supervision includes training, monitoring, evaluating progress and establishing goals
Review work completed by support staff for accuracy, timeliness and relevance

Benefits of Business Specialist

Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
Accrue 15 days’ vacation your first year, then 22 days’ vacation your 2nd year plus rollover
University contribution of 10% to retirement (3 year waiting period)
University contributions to Health Savings Account –
- Plus a chance to earn more through participating in University Wellness Initiatives
10 paid holidays
Employee Wellness Programs
Paid Parental Leave after one year of service
Tuition remission for you, your spouse and dependent children at any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/

Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity.

PNW sits between Chicago’s skyscrapers and Lake Michigan’s sandy shores. You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.

Education of Business Specialist

Bachelor’s Degree in Accounting or Business
Associate Degree in accounting or related field and three years of related experience will also be considered
Higher Education experience is preferred

Experience of Business Specialist

Two years' business, accounting, payroll, or other related experience is required

Core Competencies of Business Specialist

Understanding of business/fiscal policies and procedures
Demonstrated knowledge of PC software including Microsoft Word, Excel and Power Point, data query, and Internet required
Must have an understanding of budgeting, financial analysis, problem solving, organizational skills, quality customer service, and excellent communication skills
Ability to analyze, interpret, and communicate University policies and procedures
Must have ability to build relationships among a diverse workforce at all levels
Experience utilizing SAP and Banner software systems preferred
Must be able to work independently with minimal supervision
As business needs arise employees may be required to travel between campuses and/or be reassigned to a different campus location

Additional Information

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an EOE/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.

FLSA Status

Exempt

Original Job Description

Overview of Business Specialist

Pay:

$46,800 - $48,000

Schedule:

M-F 7:30 – 4:30 or 8:00 – 5:00

Duties and Responsibilities of Business Specialist

Reconcile account receivables between the student information system and the financial general ledger system on a weekly basis
Distribute income to the various accounts within the central income pool, academic units, and administrative areas within Standard Operating Procedures established for the education partner program
Create, analyze and make recommendations to the department related to monthly financial reports for the income clearing accounts based on University policy and procedures
Create accounting documents as needed to ensure accuracy of the financial records and communicate to all appropriate parties
Monitor on a daily basis the student's enrollment status and ensure communication to the education partner is made timely and accurately
Communicate daily, weekly, and monthly to the education partners any changes to the enrollment status of students enrolled in the various programs
Identify courses for each carousel, create detail codes, establish fees per course, enter contracts as needed
Work with Enrollment Services and academic units to ensure all courses are set up accurately and timely
Communicate to the enrollment management team, student, faculty, and administrators as needed
Manage the relationship between PNW, KNA and Purdue Online for financial related matters
Develop procedures in collaboration with KNA staff and Purdue Online staff to efficiently and effectively provide useful reporting to all parties
Lead continuous improvement process
Supervise support staff for the RN/BSN and MSN programs
Supervision includes training, monitoring, evaluating progress and establishing goals
Review work completed by support staff for accuracy, timeliness and relevance

Benefits of Business Specialist

Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
Accrue 15 days’ vacation your first year, then 22 days’ vacation your 2nd year plus rollover
University contribution of 10% to retirement (3 year waiting period)
University contributions to Health Savings Account –
- Plus a chance to earn more through participating in University Wellness Initiatives
10 paid holidays
Employee Wellness Programs
Paid Parental Leave after one year of service
Tuition remission for you, your spouse and dependent children at any Purdue campus

Education of Business Specialist

Bachelor’s Degree in Accounting or Business
Associate Degree in accounting or related field and three years of related experience will also be considered
Higher Education experience is preferred

Experience of Business Specialist

Two years' business, accounting, payroll, or other related experience is required

Core Competencies of Business Specialist

Understanding of business/fiscal policies and procedures
Demonstrated knowledge of PC software including Microsoft Word, Excel and Power Point, data query, and Internet required
Must have an understanding of budgeting, financial analysis, problem solving, organizational skills, quality customer service, and excellent communication skills
Ability to analyze, interpret, and communicate University policies and procedures
Must have ability to build relationships among a diverse workforce at all levels
Experience utilizing SAP and Banner software systems preferred
Must be able to work independently with minimal supervision
As business needs arise employees may be required to travel between campuses and/or be reassigned to a different campus location

Additional Information

FLSA Status

Exempt

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