Executive Assistant

Executive Assistant

Posting Details

Posting Details

Job # | 043153
Department Code | 11001-4406
Department | SU Global
Job Title | Executive Assistant
Location | Syracuse, NY
Campus | Syracuse, NY
Commitment to On-Campus Experience | Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy.

Pay Range | $65,000 - $68,000
Pay Determination | Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level | S5
FLSA Status | Exempt
Hours | Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.
Job Type | Full-time
Unionized Position Code | Not Applicable
Job Description | Syracuse University is building something new. We’re launching SU Global to reimagine how we support and scale accessible online pathways for non-traditional learners, in a dynamic, innovative, and data-driven environment. That means rethinking how we work.This role requires on-campus presence because the best ideas emerge from real-time collaboration, the mentorship that happens in hallways, and the spontaneous problem-solving that defines startup culture. You’ll work non-traditional hours when needed – evening and weekend coverage, whatever it takes to deliver the best-in-class experience.We’re looking for team members who thrive in:High-energy, in-person environments where innovation happens face-to-faceFlexible scheduling that follows student needs, not the clockStartup intensity within a world-class university structureWe’re not looking for people who want a job. We’re looking for builders who want a mission.

The Executive Assistant provides executive-level administrative support to the Senior Vice President for Business Development and the Executive Director, Operations at SU Global, serving as a key liaison between these leaders and external partners, University leadership and the broader University community. The position focuses primarily on higher-level, external-facing priorities, including engagement with corporate partners, community leaders and prospective institutional partners, and helps both leaders advance business development and operational priorities.  The Executive Assistant works independently, exercises sound judgment in representing both leaders, anticipates issues, solves problems effectively and takes initiative in a high-pressure, fast-paced, time-sensitive environment, while maintaining confidentiality and projecting a professional, relationship-focused demeanor. The position works closely with the Office Coordinator to ensure administrative continuity across the unit.

Education and Experience | Bachelor’s degree and a minimum of 7 years of practical administrative and project management work experience in a business or higher education environment. The 7 years must include experience as an executive assistant or in an equivalent role providing direct support to senior leaders.

Skills and Knowledge | Demonstrated sound judgment, discretion and the ability to maintain confidentiality, with the ability to represent senior leaders professionally in external-facing interactionsExceptional organizational and interpersonal skills, including diplomacy and tact with a wide variety of stakeholders such as corporate partners, community leaders and University leadershipDemonstrated initiative and the ability to anticipate needs and issues and to resolve problems before they escalateThorough preparation and strong attention to detail and accuracy, including in correspondence and briefing materialsAbility to manage workload and time independently, prioritize multiple projects and adapt quickly in a fast-paced, time-sensitive environmentExcellent oral and written communication skills, with the ability to build and maintain strong working relationships with all University departments and to work as part of a teamProficiency with Microsoft Office, including Teams, Excel, PowerPoint and Word
Responsibilities | External Liaison and Partnerships: Serves as a primary liaison for the Senior Vice President and the Executive Director, Operations with external partners, business development contacts, community leaders and institutional stakeholders. Supports the cultivation and coordination of external partnerships and business relationships and prepares related correspondence and briefing materials.
Calendar and Travel Management: Manages executive calendars and scheduling priorities for primarily the Senior Vice President as well as the Executive Director, Operations, coordinating regularly with University leadership, faculty, staff and other departments to align schedules, secure meeting space and resolve conflicts. Coordinates complex travel arrangements for business development engagements.
Internal Coordination: Serves as a key point of contact for day-to-day coordination between SU Global leadership offices and internal stakeholders, including University leadership, faculty, students and staff, ensuring timely follow-through on requests and inquiries.
Strategic Projects and Budget: Assists with the management of unit-wide strategic projects on behalf of both leaders, coordinating with internal departments as needed. Coordinates budget and expenses related to business development and operational activity with advisement from the Director of Administration and Budget.
Special Projects and Availability: Executes special projects assigned by the Senior Vice President or the Executive Director, Operations. Maintains availability for calls and actions outside of standard business hours as needed.
Physical Requirements | Not Applicable
Tools/Equipment | Not Applicable
Application Instructions | In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University | Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area | Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement | Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans | Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community | Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.

Quick Link | https://www.sujobopps.com/postings/114764
Job Posting Date | 11/10/2026
Application Deadline |
Full Consideration By |
Job Category | Staff
Message to Applicants | 

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