Edtech.com's Summary

Elsevier is hiring an Executive Assistant. The role involves managing office tasks, coordinating schedules, handling communications, and supporting a dynamic team to ensure smooth operations. This position requires excellent organizational skills, attention to detail, and the ability to contribute to the overall efficiency and success of the organization.

Highlights

Manage executive calendars, travel, and expenses with accuracy and confidentiality.
Coordinate meetings, workshops, and prepare related materials.
Plan and execute internal events and project coordination.
Draft and deliver internal communications, and foster a positive departmental culture.
Proficiency in Microsoft Office Suite, Teams, SharePoint, and calendar management tools like Outlook.
Comprehensive health, retirement, and family benefits, along with paid time off and wellness incentives.
Experience in multitasking, handling confidential information, and supporting senior executives in fast-paced environments required.
Offers study assistance, sabbaticals, employee resource groups participation, and volunteer opportunities.

Executive Assistant Full Description

Executive Assistant

Pennsylvania

Philadelphia, PA (Penn Ctr)

Home based-Georgia

New Jersey

Home based-North Carolina

Full time

Do you have the organizational skills and attention to detail needed to thrive in a fast-paced environment and contribute to our success?

Are you ready to make a significant impact by supporting a dynamic team?

About our Team:

Elsevier Health applies innovation, facilitates insights, and helps drive more informed decision-making for our customers across global health. We support health providers by providing accessible, trusted evidence-based information; prepare more medical and nursing students with effective tools and resources; provide insights that help clinicians improve patient outcomes; and supports a more personalized and localized healthcare experience. All for the benefit of every patient.

About the Role:

As an Administrative Assistant, you will play a crucial role in supporting our team by managing daily office tasks, coordinating schedules, and handling communications. Your organizational skills and attention to detail will ensure the smooth operation of our office, allowing our team to focus on their core responsibilities. This position offers an opportunity to work in a dynamic environment and contribute to the overall efficiency and success of our organization.

Key Responsibilities:

Executive Support:
- Manage complex calendar scheduling, travel arrangements, and expense reporting with a high degree of accuracy and confidentiality.
- Serve as the primary liaison between the VP and internal/external stakeholders, ensuring timely and effective communication.
- Anticipate the VP’s needs and proactively address administrative and logistical challenges.
Departmental Operations:
- Coordinate and prepare materials for key leadership meetings, town halls, off-sites, and workshops – including drafting agendas, capturing action items, and tracking follow-ups.
- Establish and maintain cadence across strategic meetings (e.g., tech management reviews, collaboration sessions), ensuring alignment across teams.
- Own onboarding logistics for new leaders and key team members, streamlining their integration and engagement.
Project & Event Coordination:
- Plan and execute internal events, such as leadership retreats, team-building activities, and vendor/customer visits.
- Partner with cross-functional leads to ensure timely execution of shared deliverables and communications.
Communications & Culture:
- Draft, format, and help deliver internal communications on behalf of the VP to ensure clarity and cultural consistency.
- Be a culture carrier for the department – helping coordinate recognition moments, milestones, and morale-boosting activities.

Qualifications & Skills:

Have proven experience supporting a senior executive in a fast-paced environment.
Show proficiency with Microsoft Office Suite, Teams, SharePoint, and calendar management tools (e.g., Outlook).
Have excellent written and verbal communication skills.
Have the ability to handle confidential information with discretion.
Have experience coordinating multi-stakeholder projects or initiatives.
Display exceptional organizational and multitasking abilities.
Possess high emotional intelligence, diplomacy, and a collaborative mindset.

Work in a way that works for you:

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.

Working for you:

We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:

Health Benefits: Comprehensive, multi-carrier program for medical, dental and vision benefits
Retirement Benefits: 401(k) with match and an Employee Share Purchase Plan
Wellbeing: Wellness platform with incentives, Headspace app subscription, Employee Assistance and Time-off Programs
Short-and-Long Term Disability, Life and Accidental Death Insurance, Critical Illness, and Hospital Indemnity
Family Benefits, including bonding and family care leaves, adoption and surrogacy benefits
Health Savings, Health Care, Dependent Care and Commuter Spending Accounts
In addition to annual Paid Time Off, we offer up to two days of paid leave each to participate in
Employee Resource Groups and to volunteer with your charity of choice

About the business:

A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world's grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.

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Elsevier is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form: https://forms.office.com/r/eVgFxjLmAK , or please contact 1-855-833-5120.

Original Job Description