Edtech.com's Summary

Utah State University is hiring a Program Assistant III for the One Utah Service Fellowship. The role involves assisting in managing the Fellowship program and AmeriCorps grant compliance under the direction of the OUSF Program Director. Responsibilities include ensuring regulatory compliance, overseeing documentation, and supporting program operations and planning.

Highlights

Assist in program administration and compliance with regulations.
Manage documentation, reports, and compliance materials.
Develop and update policies for regulatory adherence.
Provide training on compliance-related issues.
Salary: $40,000 plus excellent benefits.
Minimum four years of experience or an associate degree with two years of experience required.
Preferred: Knowledge of AmeriCorps program management.

Program Assistant III - One Utah Service Fellowship (Taylorsville) Full Description

Overview:

The One Utah Service Fellowship (OUSF) Program Assistant (Program Assistant III) will assist with the management of the One Utah Service Fellowship Program and the AmeriCorps grant. This position works under the direction of the OUSF Program Director. This will be an in-office position with a hybrid option available after 120 days of employment. Periodic travel to host partner sites is required. This is a permanent position that is contingent on continued grant and state-appropriated funding.

The One Utah Service Fellowship (OUSF) project aims to address Utah's critical needs while improving the preparation for and prospects of success in post-secondary education or training for young adults (18+) by providing meaningful service opportunities (100-1,700 hours) in Healthy Futures, Education, and Capacity Building.

This position is eligible for hybrid work within the state of Utah. Responsibilities:

Responsibility Number: 1 Rank: 1 Percent: 75%

Assists OUSF Director in the administration of compliance with the OUSF Program and AmeriCorps grant.

• Ensure that the One Utah Service Fellowship program operates in compliance with federal, state, and local regulations, including labor laws, grant requirements, and non-profit standards.
• Oversee the completion and submission of all necessary documentation, including reports, background checks, and other compliance-related materials.
• Develop and update policies and procedures to ensure compliance with all relevant regulations and guidelines.
• Conduct regular audits to assess program compliance, identify areas for improvement, and ensure corrective actions are taken when necessary.
• Provide training and support to program staff and fellows on compliance-related issues, including safety, confidentiality, and reporting.
• Work closely with the Program Director to address any compliance concerns that may arise during the course of the fellowship
• Designs and maintains processes and procedures, including member orientation, training, and member development.
• Respond to regional program coordinators, site supervisors, and members' general emails in the OUSF email.
• Complies, sorts, and organizes data for entry into a database, distributes program information, and conducts program research.
• Oversee the completion and submission of all necessary documentation, including reports, background checks, and other compliance-related materials.
• Provide training and support to program staff and fellows on compliance-related issues, including safety, confidentiality, and reporting.
• Work closely with the Program Director to address any compliance concerns that may arise during the course of the fellowship.

Responsibility Number: 2 Rank: 2 Percent: 25%

Assists OUSF Director in the continuous improvement, sustainability, and planning of the program.

• May maintain and create content for the program website.
• Writes, edits, and coordinates development of promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
• Assists with program planning and implementation.
• Provide support and assistance, as needed, to the OUSF Director. Qualifications:

Minimum Qualifications:

Four years of experience; or an associate degree/technical training plus two years of experience; or equivalent combination of education and experience.
Job offer is contingent upon the successful completion of a background check.

Preferred Qualifications:

Knowledge of AmeriCorps member program management preferred.
Associate's or Bachelor's Degree
National Service Alumni

Knowledge, Skills, & Abilities:

Strong interpersonal, relationship-building, and partnership-building skills.
Advanced organizational skills and ability to use multiple data tracking/reporting systems.
Strong oral and written communication skills.
Program leadership and development experience.
Knowledge of AmeriCorps/National Service, community volunteerism, non-profit organizations, K-12 Education, and Higher Education desired.

Required Documents:
Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
Name and contact information for 3 professional references to be entered into Candidate Profile

**Document size may not exceed 10 MB.** Advertised Salary: $40,000; Commensurate with experience, plus excellent benefits ADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

*updated 02/2025 Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023

Original Job Description