Edtech.com's Summary

Princeton University is hiring a Program Manager for the Council of the Humanities. This full-time position involves managing academic programs, supporting Council initiatives, and contributing to interdisciplinary projects.

Highlights

Manage day-to-day operations of academic programs and support faculty with graduate certificates and program planning.
Prepare content for program webpages and collaborate on international trips and shared initiatives.
Manage several program budgets and prepare financial reports for mid-year and year-end reviews.
Responsible for communications regarding activities, events, and deadlines.
Essential qualification includes a Bachelor's degree and at least 5 years of project management experience in an academic setting.
Required skills include proficiency in Microsoft Office and experience with websites or publications.
Position includes benefits, but is not eligible for overtime, and may require occasional evening work.
Preferred experience with Princeton's systems such as PeopleSoft, Prime, and WordPress.
Eligible for benefits, 180-day probationary period, and requires flexible schedule availability.

Program Manager Full Description

Overview:

The Council of the Humanities at Princeton University welcomes candidates for a Program Manager, to start immediately.

The “Humanities Council” fosters cutting-edge research; sponsors interdisciplinary, collaborative projects and innovative courses; and advocates for the humanities at Princeton and in the public conversation. We are known by faculty, students, and distinguished visitors as a crossroads for humanistic inquiry, a platform for debate, and a meeting place for 16 humanities departments and more than 30 interdisciplinary programs. We are also known for our core values of innovation, public engagement, globalization, and diversity, equity, inclusion, and access.

Under the supervision of Faculty Directors and the Executive Director, the Program Manager will be responsible for three or four academic programs, along with supporting other Council initiatives, events, committees, or monthly discussion groups as needed.

The manager is responsible for day-to-day operations of the programs, supports faculty directors with tracking of graduate certificates, strategic planning for program priorities, and implementation of activities. The Program Manager is responsible for ensuring that faculty, students, and staff have the necessary assistance to carry out their academic, research, and administrative duties. Responsibilities include, but are not limited to: academic, financial, event, communications, and project management. In collaboration with the Council’s Communications Manager, the Manager will prepare content for program webpages, brochures, publicity, mailing lists, and reports. The Humanities Council is a collaborative team and the Program Manager will likely be asked to assist with planning international trips, projects, and shared initiatives.

Responsibilities:

The Program Manager’s key responsibilities are:

Academic Management

support faculty directors, program faculty and Executive Committees, to maintain, develop, and evolve graduate certificate programs
maintain records of students and alumni; track progress toward graduate certificates; manage allotted teaching budget;
prepare appointment forms and offer letters; onboard new instructors and visiting faculty
ensure compliance with University and external regulations
meet university and department academic deadlines
create and conduct surveys of students, analyze data for planning and presentation purposes

2. Financial Management

manage several discrete program budgets, including short- and long-term financial commitments
track and report expenses, preparing mid-year and year-end budget reviews, and forecasting for future academic years
maintain timely and accurate records and manage expenses in accordance with fund restrictions and department and University policies

3. Administrative and Project Management

prepare materials for committee agendas, including ballots, web submission portals
track and archive Fellow nominations, applications, letters of endorsement, and other correspondence; assemble materials for appointment dossiers
provide logistical and planning support for occasional international and domestic break trip
provide support as needed for routine functions of the Council central office, supporting leadership and staff in Joseph Henry House
participate in staff meetings and communicate effectively with supervisors, peers, and administrative staff

4. Events Management

manage logistics for large events, workshops, reading groups, committee meetings, information sessions, advising fairs, Open Houses, and other events as needed
work with faculty, guests, students, administrators, catering, facilities, conference services, and communications
collaborate with the Council's communications manager and other program managers on scheduling to manage staff capacity and avoid audience conflicts

5. Communications Management

responsible for timely communications regarding activities, events, and deadlines
work closely with Council leadership to determine program needs and implement communications and publicity for program offerings, including course and event publicity, and faculty and graduate research news
manage website content and develop printed materials, newsletters, posters, announcements, invitations, and social media

Qualifications:

Essential Qualifications

Bachelor's degree or equivalent
Minimum 5 years’ experience with managing projects in an academic or related environment
Ability to communicate effectively with faculty, staff, University departments, and external agencies
Excellent organizational, communication, and interpersonal skills and a high level of professionalism and discretion
Proficiency with Microsoft Office (Word, Excel) and experience with websites or publications
Ability to work autonomously and collaboratively in a shared office environment
Capable of meeting deadlines and maintaining complete and accurate financial records, calendars, and appointment schedules
Able to prioritize work in a fast-paced environment, taking direction from multiple supervisors
Able to be flexible in an environment of innovation and new initiatives
Attention to detail, especially as it relates to financial management
Excellent judgment and the ability to handle confidential information are necessary
Ability to work occasional evenings is needed. Position may occasionally require a flextime schedule to cover events.

Preferred Qualifications

Academic work experience and/or academic training in the arts and humanities
Familiarity with Princeton University systems including PeopleSoft, Prime, Concur, Labor Accounting, SAFE, Canvas, WordPress, or experience working comfortably in comparable systems

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Standard Weekly Hours: 36.25 Eligible for Overtime: No Benefits Eligible: Yes Probationary Period: 180 days Essential Services Personnel (see policy for detail): No Physical Capacity Exam Required: No Valid Driver’s License Required: No Experience Level: Mid-Senior Level : #LI-JE1

Original Job Description

Overview:

The Council of the Humanities at Princeton University welcomes candidates for a Program Manager, to start immediately.

Responsibilities:

The Program Manager’s key responsibilities are:

Academic Management

support faculty directors, program faculty and Executive Committees, to maintain, develop, and evolve graduate certificate programs
maintain records of students and alumni; track progress toward graduate certificates; manage allotted teaching budget;
prepare appointment forms and offer letters; onboard new instructors and visiting faculty
ensure compliance with University and external regulations
meet university and department academic deadlines
create and conduct surveys of students, analyze data for planning and presentation purposes

2. Financial Management

manage several discrete program budgets, including short- and long-term financial commitments
track and report expenses, preparing mid-year and year-end budget reviews, and forecasting for future academic years
maintain timely and accurate records and manage expenses in accordance with fund restrictions and department and University policies

3. Administrative and Project Management

prepare materials for committee agendas, including ballots, web submission portals
track and archive Fellow nominations, applications, letters of endorsement, and other correspondence; assemble materials for appointment dossiers
provide logistical and planning support for occasional international and domestic break trip
provide support as needed for routine functions of the Council central office, supporting leadership and staff in Joseph Henry House
participate in staff meetings and communicate effectively with supervisors, peers, and administrative staff

4. Events Management

manage logistics for large events, workshops, reading groups, committee meetings, information sessions, advising fairs, Open Houses, and other events as needed
work with faculty, guests, students, administrators, catering, facilities, conference services, and communications
collaborate with the Council's communications manager and other program managers on scheduling to manage staff capacity and avoid audience conflicts

5. Communications Management

responsible for timely communications regarding activities, events, and deadlines
work closely with Council leadership to determine program needs and implement communications and publicity for program offerings, including course and event publicity, and faculty and graduate research news
manage website content and develop printed materials, newsletters, posters, announcements, invitations, and social media

Qualifications:

Essential Qualifications

Bachelor's degree or equivalent
Minimum 5 years’ experience with managing projects in an academic or related environment
Ability to communicate effectively with faculty, staff, University departments, and external agencies
Excellent organizational, communication, and interpersonal skills and a high level of professionalism and discretion
Proficiency with Microsoft Office (Word, Excel) and experience with websites or publications
Ability to work autonomously and collaboratively in a shared office environment
Capable of meeting deadlines and maintaining complete and accurate financial records, calendars, and appointment schedules
Able to prioritize work in a fast-paced environment, taking direction from multiple supervisors
Able to be flexible in an environment of innovation and new initiatives
Attention to detail, especially as it relates to financial management
Excellent judgment and the ability to handle confidential information are necessary
Ability to work occasional evenings is needed. Position may occasionally require a flextime schedule to cover events.

Preferred Qualifications

Academic work experience and/or academic training in the arts and humanities
Familiarity with Princeton University systems including PeopleSoft, Prime, Concur, Labor Accounting, SAFE, Canvas, WordPress, or experience working comfortably in comparable systems

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