Edtech.com's Summary

Drexel University is hiring a Program Manager, Academic Records. Reporting to the Associate Registrar for Academic Records, the role is the Office of the University Registrar’s designated point of contact for questions about, and processing of, transcripts, enrollment and degree verification, licensure forms, and student record updates. The position also safeguards data integrity in student records systems and supports compliance with FERPA, the federal student privacy law.

Highlights

Coordinate and process student record updates, including changes of curriculum and status, withdrawals, and leaves of absence.
Oversee the production and maintenance of student transcripts and academic records for the Office of the University Registrar.
Help develop business processes and solutions for academic records that eliminate errors and redundancies.
Ensure data integrity in registrar systems and review current business practices for academic records.
Maintain the office’s electronic filing and manage the University Registrar operational email accounts.
Work with Drexel Central to answer questions about grading, transcripts, and academic records, and assist with training in all areas of academic records.
Back up the Assistant Registrar for Academic Records and collaborate with the Senior Associate Registrar and Associate Registrars.
High school diploma or GED and at least one year of experience in a Registrar’s Office or Student Services Office, plus experience with report-generation tools such as Office 365.
Preferred qualifications include an associate’s degree, experience with the Banner student system, and familiarity with FERPA guidelines.
Pay range of $52,360 to $78,530 per year, in a hybrid role that works in person several times a week.

Program Manager, Academic Records Full Description

Job Summary

Reporting to the Associate Registrar for Academic Records, the Program Manager for Academic Records is the designated point of contact for questions and processing of all academic records for the Office of the University Registrar including but not limited to transcripts, enrollment/degree verification, licensure forms, and student record updates.

This is a Hybrid position working in-person several times a week.

Essential Functions

Coordinates and processes all student record updates (e.g., change of curriculum and status, withdrawal, leave of absence and all other updates to the academic record).
Helps develop business processes and solutions with respect to academic records to eliminate error and redundancies with all processes.
Oversees production and maintenance of student transcripts and student academic records.
Maintains the electronic filing functions of the Office of the University Registrar.
Manages the University Registrar operational email accounts.
Ensures data integrity in systems and scrutinizes business practices for academic records.
Provides total support for adherence to policies and procedures laid forth by FERPA.
Provides backup for Assistant Registrar for Academic Records and collaborates with the Sr. Associate Registrar and Associate Registrars.
Works closely with Drexel Central to answer questions related to grading, transcripts, and academic records.
Assists with training in all areas of academic records.
Provides customer service to all administrative areas related to academic records.
Follows the operations calendar for the Office of the University Registrar.
Performs other duties as assigned.

Required Qualifications

Minimum of HS Diploma or GED.
Minimum of 1 year of experience working in a Registrar’s Office or Student Services Office.
Excellent organizational and planning skills.
Experience using report-generation tools, such as Office 365.
Ability to work independently and collaboratively under minimal supervision.
Strong customer service skills.
Strong analytical and problem-solving skills.

Preferred Qualifications

Associate’s Degree.
Experience using Banner student system, operating in an academic role.
Strong interpersonal skills.
Experience writing operational and process documentation.
Familiarity with FERPA guidelines.

Location

Hybrid/Flexible Work Arrangement

Additional Information

This position is classified as Exempt, grade J. Compensation for this grade ranges from $52,360 - $78,530 per year. Please note that the offered rate for this position will vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel’s compensation framework. For information about benefits, please review Drexel’s Benefits Brochure.

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.

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Program Manager, Academic Records

Edtech.com's Summary

Program Manager, Academic Records Full Description

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