Edtech.com's Summary

Drexel University College of Medicine is hiring a Program Manager II - Drexel HOPE. The role involves managing clinical and grant operations for the Drexel HOPE mobile clinics, focusing on substance dependence and infectious disease services. Responsibilities include overseeing mobile unit schedules, coordinating community clinics, managing grants, supporting patient navigation, and supervising staff. The role requires proficiency in managing databases and administrative tasks, such as preparing meeting agendas and reports.

Highlights

Oversee mobile unit operations and community pop-up clinics
Manage grant goals and communication with funders
Recruit, train, and coordinate program staff
Support viral hepatitis patient navigation
Engage with community partners and stakeholders
Minimum of Bachelor's Degree in Psychology, Public Health, or equivalent
2+ years in program coordination and management
Proficiency in database management (Redcap)
Compensation ranges from $54,630 to $81,940 per year
Preferred: Master’s in Public Health or Social Work

Program Manager II - Drexel HOPE Full Description

Job Summary

The Drexel HOPE Program Manager oversees all clinical and grant operations of the Drexel HOPE mobile street-side and community clinics under the supervision of the Program Director. Drexel HOPE’s mission is to increase access to substance dependence and infectious disease services utilizing the principles of Harm Reduction and trauma-informed care.

Essential Functions

Oversee operations of mobile unit 2 days/week including but not limited to: Manage mobile unit schedule including registration and patient check-ins, manage supply inventory, interpreting/communicating UDS results, support tabling and outreach, assist with scheduling linkage appointments and insurance applications as needed.
Oversee coordination of community pop-up clinics including but not limited to: Identify and outreach to potential community partners including mobile and street medicine groups, shelters, recovery and halfway houses, pharmacies, medical and behavioral health clinics, etc.; establish, engage, and maintain relationships with community partners; schedule 2-4 pop-up clinics monthly in conjunction with PRSS and RN; coordinate adequate staffing and supplies for pop-up clinics.
Grant management and communication with program funders including but not limited to: Ensure program meets grant goals and objectives; prepare grant data and reports; assist program director and grants manager with preparation of budgets and monitoring the budget on a monthly basis; schedule and attend regular meetings with grant funders.
Support with viral hepatitis patient navigation as needed in partnership with RN.
Liase with staff including but not limited to: Coordination of 2 Peer Recovery Specialists in conjunction with BHC; recruit and staff; train, coach, and monitor program staff in implementation of program activities and procedures; review CRS weekly schedule; support CRSs w/ outreach planning and follow-up.
Support student learning in conjunction with the Program Director: Coordinate student schedules; oversee MPH student project; support student research projects.
Complete administrative tasks including but not limited to: Prepare weekly meeting agendas and patient report; order supplies and print materials; submit payments and invoices on Ariba; facilitate MOUs; answer HOPE intake line and email (M-F).
Support with management of program database including but not limited to: collecting paper forms and program data to enter into Redcap database, tracking patient outcomes, reviewing PDMP data, and assisting Program Director in refining database variables as needed.
Other duties as assigned.

Required Qualifications

Minimum of Bachelor's Degree in Psychology, Public Health or the equivalent combination of education and work experience.
- Please review the Equivalency Chart for additional information.
Minimum of 2 years in program coordination management
Program coordination and management skills
Experience in community outreach and partnership development
Grant management and reporting skills
Staff supervision and training skills
Database Management
Knowledge of substance use disorders, associated infectious diseases, Harm Reduction, and trauma-informed care principles
Skills in scheduling, communication, and problem-solving

Preferred Qualifications

Masters in Public Health or Masters in Social Work In one of the following:

- Working in harm reduction settings
- With mobile health clinics or community-based outreach/healthcare
- Supervisory experience in a clinical or social service setting.

Competencies:

Strong interpersonal and communication skills, with the ability to engage effectively with diverse populations.
Demonstrated ability to work collaboratively with community partners and stakeholders.
Knowledge of substance use disorders, infectious diseases, and related health issues.
Proficiency in data collection, analysis, and reporting.
Bilingual (Spanish) language skills (not required)

Physical Demands

Typically sitting at a desk/table
Typically standing, walking

Location

Center City - Philadelphia, PA

Additional Information
This position is classified as Exempt, grade K. Compensation for this grade ranges from $54,630.00 to $ 81,940 per year Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel’s compensation framework. For information about benefits, please review Drexel’s Benefits Brochure.

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.

Original Job Description

Job Summary

Essential Functions

Oversee operations of mobile unit 2 days/week including but not limited to: Manage mobile unit schedule including registration and patient check-ins, manage supply inventory, interpreting/communicating UDS results, support tabling and outreach, assist with scheduling linkage appointments and insurance applications as needed.
Oversee coordination of community pop-up clinics including but not limited to: Identify and outreach to potential community partners including mobile and street medicine groups, shelters, recovery and halfway houses, pharmacies, medical and behavioral health clinics, etc.; establish, engage, and maintain relationships with community partners; schedule 2-4 pop-up clinics monthly in conjunction with PRSS and RN; coordinate adequate staffing and supplies for pop-up clinics.
Grant management and communication with program funders including but not limited to: Ensure program meets grant goals and objectives; prepare grant data and reports; assist program director and grants manager with preparation of budgets and monitoring the budget on a monthly basis; schedule and attend regular meetings with grant funders.
Support with viral hepatitis patient navigation as needed in partnership with RN.
Liase with staff including but not limited to: Coordination of 2 Peer Recovery Specialists in conjunction with BHC; recruit and staff; train, coach, and monitor program staff in implementation of program activities and procedures; review CRS weekly schedule; support CRSs w/ outreach planning and follow-up.
Support student learning in conjunction with the Program Director: Coordinate student schedules; oversee MPH student project; support student research projects.
Complete administrative tasks including but not limited to: Prepare weekly meeting agendas and patient report; order supplies and print materials; submit payments and invoices on Ariba; facilitate MOUs; answer HOPE intake line and email (M-F).
Support with management of program database including but not limited to: collecting paper forms and program data to enter into Redcap database, tracking patient outcomes, reviewing PDMP data, and assisting Program Director in refining database variables as needed.
Other duties as assigned.

Required Qualifications

Minimum of Bachelor's Degree in Psychology, Public Health or the equivalent combination of education and work experience.
- Please review the Equivalency Chart for additional information.
Minimum of 2 years in program coordination management
Program coordination and management skills
Experience in community outreach and partnership development
Grant management and reporting skills
Staff supervision and training skills
Database Management
Knowledge of substance use disorders, associated infectious diseases, Harm Reduction, and trauma-informed care principles
Skills in scheduling, communication, and problem-solving

Preferred Qualifications

Masters in Public Health or Masters in Social Work In one of the following:

- Working in harm reduction settings
- With mobile health clinics or community-based outreach/healthcare
- Supervisory experience in a clinical or social service setting.

Competencies:

Strong interpersonal and communication skills, with the ability to engage effectively with diverse populations.
Demonstrated ability to work collaboratively with community partners and stakeholders.
Knowledge of substance use disorders, infectious diseases, and related health issues.
Proficiency in data collection, analysis, and reporting.
Bilingual (Spanish) language skills (not required)

Physical Demands

Typically sitting at a desk/table
Typically standing, walking

Location

Center City - Philadelphia, PA

Special Instructions to the Applicant
Please make sure you upload your CV/resume and cover letter when submitting your application.

A review of applicants will begin once a suitable candidate pool is identified.

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Program Manager II - Drexel HOPE

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