Edtech.com's Summary

Purdue University is hiring a Senior Administrative Assistant. This role involves providing high-level support to the Assistant Department Head and teams by managing complex tasks such as coordinating events, preparing reports, drafting correspondences, and overseeing budgets. The position emphasizes strong organizational and communication skills to enhance organizational efficiency and success.

Highlights

Manage non-routine administrative tasks including research, report preparation, and information requests.
Draft, proofread, and edit correspondence and maintain communication with both internal and external stakeholders.
Develop and improve administrative support processes, including records maintenance and data collection.
Coordinate meetings and events, handle travel arrangements, and maintain calendars.
Requires high school diploma/GED and a minimum of 3 years of administrative support experience.
Proficiency in Word, Excel, PowerPoint, Outlook, and internet usage required.
FLSA status: Non-Exempt, eligible for overtime pay.
No employment sponsorship; background check required.

Senior Administrative Assistant Full Description

Job Summary

The Senior Administrative Assistant provides high-level support to the Assistant Department Head, teams, or departments, independently managing complex tasks with discretion. Responsibilities include coordinating events, conducting searches for information, preparing reports, and handling special projects. The role involves drafting and editing correspondence, potentially overseeing budgets, and addressing non-routine inquiries from internal and external sources. This position requires strong organizational and communication skills, problem-solving abilities, and the capacity to work independently. The specialist plays a crucial role in enhancing organizational efficiency and supporting overall success through streamlined administrative operations.

If you're ready to take the next step in your career and contribute to building a better world through education and innovation, Purdue University welcomes your application and the unique skills you can bring to its vibrant academic community.

What You'll Be Doing:

Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.
Compose routine correspondence and draft and edit non-routine correspondence.
Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).
Coordinate events, including room reservations, setups, resource needs, and catering.
Arrange travel, order supplies, and ensure proper functioning of office equipment.
Update and maintain mailing lists, databases and websites.
Mentor and/or train other support staff.
May monitor operating budget and maintain financial records.

About Us:

Purdue’s Edwardson School of Industrial Engineering (IE) offers a deep and wide range of expertise in operations research, artificial intelligence, manufacturing, human factors, and production systems. The School is an integral part of Purdue’s College of Engineering. Purdue Engineering is one of the largest and top-ranked engineering colleges in the nation and renowned for top-notch faculty, students, unique research facilities, and a culture of collegiality and persistent pursuit of pre-eminence. Consistently ranked as one of the top undergraduate industrial engineering programs, at Purdue IE, we’re actively involved in finding ways to overcome society’s biggest challenges in today’s world.

What We're Looking For:

Education and Experience
Qualified candidates will need:

Requires a high school diploma/GED
Minimum of three (3) years of experience in an administrative support role

Skills needed:

Excellent verbal and written communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc
Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
Ability to interpret policies and procedures to proactively resolve issues or improve processes
Ability to identify problems and implement or recommend solutions
Drafting, proofreading and editing skills

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Additional Information:

Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Career Stream

Compensation Information:
Administrative and Operational Support 3
Pay Band S045
Job Code#20002331

Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php

Original Job Description

Job Summary

What You'll Be Doing:

Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.
Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.
Compose routine correspondence and draft and edit non-routine correspondence.
Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).
Coordinate events, including room reservations, setups, resource needs, and catering.
Arrange travel, order supplies, and ensure proper functioning of office equipment.
Update and maintain mailing lists, databases and websites.
Mentor and/or train other support staff.
May monitor operating budget and maintain financial records.

About Us:

What We're Looking For:

Education and Experience
Qualified candidates will need:

Requires a high school diploma/GED
Minimum of three (3) years of experience in an administrative support role

Skills needed:

Excellent verbal and written communication skills
Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
Strong organizational and time management skills and attention to detail
Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc
Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
Ability to interpret policies and procedures to proactively resolve issues or improve processes
Ability to identify problems and implement or recommend solutions
Drafting, proofreading and editing skills

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Additional Information:

Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing
FLSA: Non-Exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution Plan
Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Career Stream

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