Hofstra University
Senior Executive Secretary, Grade D
🇺🇸 Hempstead, NY
🕑 Full-Time
💰 $41K
💻 Operations
🗓️ April 22nd, 2025
Edtech.com's Summary
Highlights
- Maintain and update appointment calendars
- Proficiency in Microsoft Word, Excel, and Outlook required
- Salary: $40,925
- Support department workflow entries
- Assist Track Coordinators and Graduate Directors
- May require knowledge of Ellucian Banner and Chrome River
Senior Executive Secretary, Grade D Full Description
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Position Title | Senior Executive Secretary, Grade D
Position Number | 898886
Position Category | Staff
School/Division | School of Communication
Department | The Lawrence Herbert School of Communication, Department of Radio, Television, Film and Department of Journalism, Media Studies, and Public Relations
Full-Time or Part-Time | Full-Time
Description | Reporting to two department chairpersons, the Senior Executive Secretary will perform a full range of secretarial duties. Responsibilities include, but are not limited to: Maintains and updates both chairpersons’ appointment calendars, schedules and arranges meetings. Responds to telephone, visitor and student inquiries in a timely and professional manner. Maintains, updates and organizes electronic departmental faculty files and records. Maintains and processes all special academic forms. Works closely with chairpersons on department workflow entries associated with course, lab, faculty scheduling, and personnel changes. Distributes incoming mail, logs deliveries, and processes print jobs and book orders. Assists Track Coordinators and Graduate Directors at the discretion of the Chairs and Associate Chairs. Takes meeting notes at department meetings, oversees departmental travel arrangements, and assists department with review of reimbursement requests for completeness and accuracy. Orders supplies and food within the department budget as needed. Assists with hiring, training, and supervising student aids and coordinates with the Office of Student Employment. May perform other duties not specifically identified above, but which require the same degree of skills, and which are normally included within the above job title. Hours: Monday through Friday from 9am to 5pm. Subject to bumping
Qualifications | Proficiency in Microsoft Word, Excel, and Outlook required. Highly collaborative with excellent organizational, interpersonal and communication skills. Must be detail oriented with ability to prioritize. Ability and willingness to learn new systems.
Preferred Qualifications | Proficiency in Ellucian Banner is preferred. Knowledge of processes in a higher education setting. Knowledge of Chrome River a plus.
Special Instructions |
Deadline | Open Until Filled
Date Posted | 04/03/2025
EEO Statement | Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.
Salary/Salary Range | $40,925
Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
*Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.
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