Edtech.com's Summary

Purdue University is hiring a Senior Program Specialist. The role involves identifying program needs, designing and implementing programs, and ensuring they meet their goals through coordination with the Global Engineering Programs and Partnerships (GEPP). Responsibilities include program coordination, budget management, stakeholder engagement, and compliance with relevant regulations.

Highlights

Provide administrative and logistical support to GEPP.
Design and manage budgets for programs, including short-term study abroad.
Engage and communicate with diverse stakeholders including faculty and students.
Proficiency required in Microsoft Office Suite.
Bachelor’s degree required, with potential equivalency consideration.
Excellent project management, organizational, and communication skills.
Ability to work autonomously and as part of a team.
FLSA Status: Exempt, not eligible for overtime.
Benefits available as per Purdue's benefits summary.

Senior Program Specialist, Global Engineering Programs and Partnerships (GEPP) Full Description

Job Summary

The Senior Program Specialist’s (SPS) responsibilities include identifying program needs, working with team members to design and implement programs, and monitoring program success to ensure goals are being met. Provide advanced administrative and logistical support to the office of Global Engineering Programs and Partnerships (GEPP). The SPS assists GEPP’s leadership and program leads with program coordination, management, and promotion. They plan, oversee, implement, and improve specific programs within the unit to ensure program goals are met effectively and efficiently; they also engage with Purdue’s stakeholders, including faculty, staff, and students. The SPS independently performs functions to support various GEPP activities, such as coordinating and facilitating program events, campus talks, and seminars. This role coordinates with multiple departments to ensure the proper execution of the programs. Responsibilities include monitoring the progress of the programs, making necessary adjustments to ensure they stay on schedule and within budget; preparing and presenting program reports and updates to key stakeholders; evaluating the effectiveness of the programs and implementing improvements as necessary; designing and implementing new programs and initiatives; researching trends and gathering resources on new activities and programs; ensuring compliance with laws, regulations, and policies related to GEPP’s programs, such as regulations with study abroad programs; maintaining a knowledge base of current trends, developments, and advancements in the fields pertaining to GEPP’s efforts such as international programs and international development; managing program resources and budgets; assisting with recruitment efforts, addressing program-related questions and mentoring GEPP student workers and ambassadors; handling the resolution of program-related issues and conflicts; identifying opportunities to improve GEPP’s operation efficiency, including meeting program deadlines and handling confidential data. Our ideal candidate is an excellent communicator, able to work as part of a team, and has excellent project and program management skills. The SPS should be detail-oriented, have strong analytical skills, and be able to manage multiple tasks at the same time. This position reports to GEPP’s management team and works with them and the rest of the team to improve office operations, programs, and procedures.

This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University.

What You'll Be Doing:

Provide advanced administrative and logistical support to the Office of Global Engineering Programs and Partnerships (GEPP).
Monitor and identify opportunities to improve operational efficiency.
Manage programs’ budgets, including analyzing and reconciling expenditures, filing paperwork, and processing invoices.
Attend and represent GEPP at the College of Engineering (CoE) staff meetings and events.
Collaborate with program leads to plan, oversee, implement, and improve specific programs within the unit to ensure program goals are met effectively and efficiently.
Examples of programs include short-term study abroad programs in various modalities (faculty-led, co-sponsored, direct enrollment) and activities related to the Shah Family Global Innovation Lab.
For short-term study abroad:
i) develop budgets and reconcile expenses related to program administration,
ii) research travel vendors and institutional partners,
iii) communicate with faculty to develop the programs,
iv) market, promote, and recruit students,
v) organize and distribute program information.
Marketing, promotion, communications, and program evaluation.
Independently supports GEPP activities, such as coordinating and facilitating events, campus talks, and seminars.
This role coordinates with multiple departments to ensure the proper execution of the programs—co-develop reports and marketing materials, both for digital communications and website and in-person events.
Work with undergraduate student workers to maintain the social media campaign and special events such as the yearly study abroad photo contest.
Organize and distribute information related to GEPP activities within the team and with GEPP’s stakeholders.
Communicate with various stakeholders, including faculty, staff, students, and international contacts.
Maintain and update stakeholders database, including key international contacts.
Serve as a resource for students, faculty, and staff for information about global engineering programs, including long and short-term study abroad, the global engineering studies minor, partnership development, and international development efforts housed in the Shah Family Global Innovation Lab.

About Us:

The College of Engineering at Purdue University is among the best and largest Engineering schools in the world. With nearly 16,000 engineering students and more than 500 tenure track faculty in the college, this position has ample opportunity to have an impact at one of the world’s most influential universities.

For more information about our department, please visit:

What We're Looking For:

Education and Experience
Qualified candidates will need:

Bachelor’s degree
Equivalencies will be considered

Skills needed:

Strong interpersonal skills with the ability to interact with a diverse group of people at all levels, including faculty, staff, students, and international guests, in a professional manner.
Proficiency with Microsoft Office Suite or related software.
High-level word-processing knowledge and strong proofreading and editing skills.
Excellent time management, organizational, and (verbal and written) communication skills.
Excellent self-motivation, analytical, budgeting, and problem-solving skills; ability to work autonomously with little supervision; acting independently to prioritize and manage workload.
Ability to balance interruptions, multiple and varied tasks; work well both independently and in a team environment.

Nice to have:

Proven experience as a Program Specialist or similar role; experience with Concur.

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Additional Information:

Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Defined Contribution Waiting Period
Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Original Job Description

Job Summary

What You'll Be Doing:

Provide advanced administrative and logistical support to the Office of Global Engineering Programs and Partnerships (GEPP).
Monitor and identify opportunities to improve operational efficiency.
Manage programs’ budgets, including analyzing and reconciling expenditures, filing paperwork, and processing invoices.
Attend and represent GEPP at the College of Engineering (CoE) staff meetings and events.
Collaborate with program leads to plan, oversee, implement, and improve specific programs within the unit to ensure program goals are met effectively and efficiently.
Examples of programs include short-term study abroad programs in various modalities (faculty-led, co-sponsored, direct enrollment) and activities related to the Shah Family Global Innovation Lab.
For short-term study abroad:
i) develop budgets and reconcile expenses related to program administration,
ii) research travel vendors and institutional partners,
iii) communicate with faculty to develop the programs,
iv) market, promote, and recruit students,
v) organize and distribute program information.
Marketing, promotion, communications, and program evaluation.
Independently supports GEPP activities, such as coordinating and facilitating events, campus talks, and seminars.
This role coordinates with multiple departments to ensure the proper execution of the programs—co-develop reports and marketing materials, both for digital communications and website and in-person events.
Work with undergraduate student workers to maintain the social media campaign and special events such as the yearly study abroad photo contest.
Organize and distribute information related to GEPP activities within the team and with GEPP’s stakeholders.
Communicate with various stakeholders, including faculty, staff, students, and international contacts.
Maintain and update stakeholders database, including key international contacts.
Serve as a resource for students, faculty, and staff for information about global engineering programs, including long and short-term study abroad, the global engineering studies minor, partnership development, and international development efforts housed in the Shah Family Global Innovation Lab.

About Us:

For more information about our department, please visit:

What We're Looking For:

Education and Experience
Qualified candidates will need:

Bachelor’s degree
Equivalencies will be considered

Skills needed:

Strong interpersonal skills with the ability to interact with a diverse group of people at all levels, including faculty, staff, students, and international guests, in a professional manner.
Proficiency with Microsoft Office Suite or related software.
High-level word-processing knowledge and strong proofreading and editing skills.
Excellent time management, organizational, and (verbal and written) communication skills.
Excellent self-motivation, analytical, budgeting, and problem-solving skills; ability to work autonomously with little supervision; acting independently to prioritize and manage workload.
Ability to balance interruptions, multiple and varied tasks; work well both independently and in a team environment.

Nice to have:

Proven experience as a Program Specialist or similar role; experience with Concur.

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Additional Information:

Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Defined Contribution Waiting Period
Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

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Senior Program Specialist, Global Engineering Programs and Partnerships (GEPP)

Edtech.com's Summary

Senior Program Specialist, Global Engineering Programs and Partnerships (GEPP) Full Description

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