Edtech.com's Summary

University of Illinois Urbana-Champaign is hiring an Admissions and Records Associate - Siebel School of Computing and Data Science. The role coordinates graduate admissions and student records for the school, part of The Grainger College of Engineering, and supports its work to recruit and admit high-quality graduate students. The associate is the main staff liaison to the CS Graduate Admissions Committee and supervises the school’s admissions and records coordinators.

Highlights

Serve as primary staff liaison to the CS Graduate Admissions Committee and other faculty, researching and distributing information so admissions policies stay consistent with university requirements.
Coordinate the annual CS MS and PhD admissions cycle and the coursework-based Master’s admissions cycles for fall, spring, and summer, evaluating and comparing applications with discretion and independent judgment.
Act as the expert on operational tasks such as transcript verification, evaluating language requirements for international applicants, and processing and communicating admissions decisions.
Counsel prospective students on program fit and the admissions process as a point of contact for the school’s graduate programs, helping them through application submission.
Help carry out recruitment and admissions marketing plans across social media, websites, webinars, and email campaigns, and plan events such as CS Visit Days for prospective students.
Curate, analyze, and report admissions data for school leadership, and troubleshoot barriers in the application process while proposing new initiatives for future cycles.
Supervise the Admissions and Records Coordinator and Officer positions, including managing workflows, approving leave, and conducting annual performance reviews, and help train graduate program staff involved in admissions.
Hold a bachelor’s degree in business, communication, education, humanities, public relations, social sciences, or a related field, with two years of admissions, records, or registration experience in an educational setting and experience supervising professional staff; a master’s degree can substitute for one year of experience.
Preferred qualifications are a related master’s degree and experience in graduate admissions and recruiting at a higher education institution.
Pay of $58,000 to $62,000 per year in a full-time, 12-month Civil Service position, with hybrid work options that may be available.

Admissions and Records Associate - Siebel School of Computing and Data Science Full Description

Admissions and Records Associate

Siebel School of Computing and Data Science

The Grainger College of Engineering

University of Illinois Urbana-Champaign

The Siebel School of Computing and Data Science in The Grainger College of Engineering seeks applicants for an Admissions and Records Associate position. This position is responsible for duties involved in the coordination and administration of graduate student admissions and records in the Siebel School of Computing and Data Science (SSCDS), in a fast-paced, professional, customer-focused, and results-driven environment. This role will engage and collaborate with faculty, graduate program staff, and other campus constituents. In conjunction with the leadership team, they will support the school mission in recruiting and admitting high quality graduate students.

Duties and Responsibilities

Admission Processing

Develop and maintain current knowledge of the Siebel School of Computing and Data Science and University of Illinois processes and stakeholders.
Serve as primary staff liaison in an advisory capacity for the CS Graduate Admissions Committee and other faculty. Monitor, research, and distribute information to the admissions committee and other CS faculty and staff to maintain accurate admissions policies that are consistent with University admissions requirements.
Coordinate the workflow of individual phases of annual CS MS and PhD admissions cycle with internal stakeholders.
Coordinate the workflow and participate in the admission decision process for the coursework-based Masters admissions processes for Fall, Spring, and Summer admission cycles.
Work within a team environment to evaluate admissions applications, apply discretion and independent judgment in evaluating and comparing applications and gather information in preparation for admission consideration.
Serve as an expert for operational functions including, but not limited to transcript verification, evaluation of language requirements of international applicants, and processing and notification of admissions decisions.

Recruitment

Serve as a point of contact and resource for all SSCDS Graduate programs. Counsel and advise prospects as they move through the admissions process including consulting them on program fit, answering questions about the admissions process, alleviating concerns, and assisting with application submission.
Assist with implementation of recruitment and admissions marketing and communications plans, including, but not limited to social media, websites, webinars, and email campaigns.
Assist in the planning and organizing of recruiting events such as CS Visit Days and both internal and external informational events for prospective students, in collaboration with other graduate advising staff and faculty.

Information Management

Support the school leadership in strategic decision making by curating, analyzing, and reporting admission-related data.
Identify, investigate and troubleshoot barriers to the application and admission processes. In conjunction with leadership, develop proposals for new initiatives that will help enhance future admissions cycles.

Supervision and Training

Supervise the Admissions and Records Coordinator/Officer positions, including managing daily work flows, approving leave requests, conducting annual performance reviews, mentoring staff.
Support general training of graduate programs staff who participate in the admission process.

Assume additional appropriate duties to further the mission of the school.

Specialty Factors

Bachelor’s degree in business, communication, education, humanities, public relations, social sciences, or a field related to the position.
Two (2) years (24 months) of professional work experience in admissions, records, registration, and/or closely related experience within an educational setting.
Demonstrated experience supervising professional staff.

(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred Qualifications

Master’s degree in business, communication, education, humanities, public relations, social sciences, or a field related to the position.
Demonstrated experience in graduate admissions and recruiting at a higher education institution.

Knowledge, Skills and Abilities

Knowledge of academic, departmental, institutional, and/or government laws, rules, regulations, policies and procedures related to student admissions, records, and/or registration functions.
Knowledge of electronic record systems, office productivity software, and their applications.
Knowledge of principles and processes for providing customer service.
Ability to communicate effectively for the needs of the audience.
Ability to interpret work related documents, policies, and procedures.
Ability to exercise discretion in handling sensitive and confidential information.
Ability to work and exercise judgment independently to analyze and investigate a variety of questions or problems.
Ability to conceptualize, organize, analyze, and interpret data, complex rules, and regulations to resolve difficult situations.
Ability to identify measures or indicators of system performance and the actions processes needed to improve or correct performance.

Appointment Information

This is a full-time Civil Service Admissions and Records Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date.

The budgeted salary range for this position is $58,000 - $62,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University’s Workplace Flexibility policy.

This position is not eligible for any type of sponsorship for work authorization.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

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Admissions and Records Associate - Siebel School of Computing and Data Science

Edtech.com's Summary

Admissions and Records Associate - Siebel School of Computing and Data Science Full Description

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