Edtech.com's Summary

Concorde Career Colleges is hiring an Admissions Coordinator -Houston to serve as the campus expert on admissions administrative processes and keep enrollment data accurate. The role manages documentation from inquiry through enrollment and supports day-to-day admissions operations. The coordinator also trains staff on admissions processes and data entry.

Highlights

Maintain accurate inquiry, interview, enrollment agreement, and status data in Conext and CNex.
Schedule campus and virtual HESI exams and manage the related communications.
Process enrollments and track student documents from interview through start date.
Send daily emails covering the Financial Aid calendar, HESI schedules, and appointment updates.
Generate and distribute admissions reports.
Support referral events, open houses, orientations, and start days.
Prepare acceptance, alternate, and denial letters and process waitlist and transfer-credit documents.
Train staff on admissions processes and data entry.
High school diploma or GED required, with advanced database and data entry skills.
Pay of $16.50 - $22.00 per hour, with paid training, a tuition waiver after six months, and a 50% retirement match on the first 6%.

Admissions Coordinator -Houston Full Description

Overview:

The Admissions Coordinator serves as the campus subject matter expert for admissions administrative processes and ensures accurate, consistent data management through staff training and support. This role also manages documentation collection and supports admissions operations from inquiry through enrollment.

Pay: $16.50 - $22.00

Location: Onsite - Houston, TX

What We Offer:

Paid Training
Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible, Holiday)
Retirement Matching: 50% match on the first 6% of your contributions after 90 days
Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
Competitive Insurance: Health, vision, and dental coverage for you and your dependents
Pet Insurance: Competitive coverage for your furry family members through ASPCA
Health Plan Enrollment: Eligibility starts first of the month following completing one full month of

Responsibilities:

As requested by the Director of Admissions:
- Send daily emails: Financial Aid calendar, HESI schedules, and appointment updates
- Schedule all campus and virtual HESI exams and manage related communications
- Generate and distribute timely, accurate reports
Enter and maintain accurate data in Conext and CNex for inquiries, interviews, enrollment agreements, and status changes
Confirm entry of test scores; follow up on missing data
Process enrollments and track student documentation from interview through start date
Scan, track, and verify student documents, including transcripts and POG items
Maintain and update enrollment spreadsheets
Cover front desk duties and switchboard relief as needed
Support events: referral events, open houses, orientations, and start days
Maintain admissions collateral and communication tools (e.g., presentations, handouts, electronic equipment)
Order and manage student uniforms, background checks, and admissions materials
Open/close start dates in BroadLeaf and create email templates as needed
Train staff on admissions processes and data entry to ensure consistency
Stay up to date and inform team on policy, catalog, and tuition changes
Assist with COS forms and notify reps when student summaries are complete
Collect and process waitlist program documents (e.g., DH)
Submit and track transcripts for transfer credit review
Process foreign POG translations and evaluations
Prepare and send acceptance, alternate, and denial letters
Systems & Technology
Maintain TourTab devices and monitor usage logs
Manage orientation check-in and student tracking in CNex
Support other campuses in the absence of their Admissions Coordinators
Assist the DOA, other department managers, and Regional Director of Admissions as needed
Other duties as assigned

Qualifications:
Education & Experience

HS Diploma or GED (required)
Bachelor's Degree and Business Administration or related field (preferred)
Advanced knowledge of database management and data entry (required)
Intermediate Microsoft Outlook and Excel skills (required)
Minimum of one (1) year of experience in CAMPUS VUE, Broadleaf and CRM (preferred)

Skills

Possesses exceptional customer service skills
Detail-oriented with a strong focus on accuracy and quality of work
Applies knowledge and skills to complete tasks with minimal supervision
Identifies straightforward problems and recommends potential solutions
Communicates clearly and effectively with peers and stakeholders
Demonstrates active listening and empathy in interactions
Participates in presentations or facilitates small group discussions
Manages multiple tasks in a dynamic environment
Uses productivity software and collaboration tools with confidence
Shows initiative and accountability for assigned outcomes
Make timely decisions that keep the organization moving forward
Apply effective and efficient processes with a focus on continuous improvement
Build open and comfortable relationships with diverse groups
Learn actively from both successes and failures while solving new problems

Standard Abilities

Able and willing to:
- Communicate, think, learn, and reason
- Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
- Safely ambulate and/or maneuver when on-site at Company locations
- Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates essential functions of the position
Ability to foster long-term relationships with stakeholders

Work Environment

Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
This position is designated as On Campus or On site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
No travel required

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