Edtech.com's Summary

Johns Hopkins University is hiring a Course Catalog Specialist (Peabody Preparatory). The role provides short-term, remote support for building and launching the Spring and Summer course catalogs in Peabody Preparatory's ASAP registration system, turning program and course information from academic and administrative staff into accurate course and class configurations. Peabody Preparatory is a community school for the performing arts that serves about 3,400 students each week in music, dance, and related programs.

Highlights

Build and configure Spring and Summer courses and classes in ASAP, including schedules, tuition, fees, discounts, customer groups, course groups, packages, and programs, and roll over and update existing class records for upcoming registration periods.
Work with department chairs and program staff to translate program requirements into registration structures that fit the Preparatory's wide range of programs and enrollment models.
Review existing configurations for needed corrections and coordinate catalog setup and production to meet firm registration launch deadlines.
Run quality-control reviews of catalog data before publication, verify that courses and classes display and function correctly, and test registration pathways before launch.
Identify missing or conflicting course information and resolve it with Preparatory staff, troubleshoot ASAP configuration issues, and escalate to Peabody Information Technology when needed.
Document completed work, configuration decisions, and unresolved issues, and help transfer catalog and system knowledge to permanent Preparatory staff.
A high school diploma or equivalent and three years of related experience are required, with a bachelor’s degree and hands-on ASAP configuration experience preferred, along with the ability to work independently and remotely with minimal training.
Casual, as-needed remote role with a variable schedule of up to 987 hours per year, paying $21.80 to $37.80 per hour ($29.80 targeted) with no benefits, and the assignment may be extended beyond the initial Spring and Summer cycle.

Course Catalog Specialist (Peabody Preparatory) Full Description

Requisition ID

122850

Job Function

Academic

Exempt Status

Non-Exempt

Shift Type

Casual / On Call

Schedule

Variable schedule, up to 987 hours per year

Worksite

07-MD:Peabody Institute

Work Modality

Remote: Not on-site or < 10% of hours worked on-site

With approximately 3,400 students participating each week, Peabody Preparatory is a community school for the performing arts serving students of all ages and levels through music, dance, and related programming.

Peabody Preparatory is seeking an experienced ASAP Course Catalog Specialist (Registration System Coordinator) to provide short-term, remote support for the development and launch of our Spring and Summer course catalogs. This is a casual/as-needed position that carries no benefits.

The ideal candidate will have significant hands-on experience working with the ASAP registration system and will be able to work independently with minimal system training. This position will partner with Preparatory academic and administrative staff, who will provide program and course information, to translate that information into accurate and functional course and class configurations within ASAP.

This is a project-focused position, with the immediate objective of ensuring that Spring and Summer offerings are accurately configured, quality checked, and ready for registration launch. Depending on organizational needs, the assignment may be extended to provide additional catalog or ASAP systems support beyond the initial Spring and Summer catalog cycle.

Specific Duties & Responsibilities

Course Catalog Development & ASAP Configuration

Build and configure Spring and Summer courses and classes in ASAP.
Complete class rollover and update existing course and class records for upcoming registration periods.
Configure course and class information, including schedules, tuition, fees, discounts, customer groups, course groups, packages, and programs.
Enter and maintain course and program information supplied by Preparatory academic and administrative staff.
Work with department chairs and program staff to translate program requirements into appropriate ASAP configurations.
Configure registration structures necessary to support a wide variety of Preparatory programs and enrollment models.
Review existing configurations and identify necessary updates or corrections for upcoming terms.
Coordinate catalog setup and production to meet established registration launch deadlines.

Quality Control & Troubleshooting

Conduct systematic quality-control reviews of catalog data prior to publication.
Verify that courses and classes display and function correctly within the registration environment.
Test registration pathways and configurations as necessary prior to launch.
Identify missing, incomplete, or conflicting course information and work with Preparatory staff to resolve discrepancies.
Troubleshoot course- and catalog-related ASAP configuration issues.
Identify issues that require escalation to Peabody Information Technology or other system support.
Assist with final catalog review and preparation for registration go-live.

Project Coordination & Documentation

Work collaboratively with Preparatory staff to track catalog information and outstanding items.
Communicate clearly about missing information, configuration questions, deadlines, and potential barriers to launch.
Maintain accurate documentation of work completed, configuration decisions, and unresolved issues.
Support an effective transition of catalog and system knowledge to permanent Preparatory staff.
Prioritize tasks to meet firm Spring and Summer catalog production deadlines.

Minimum Qualifications

HS Diploma/Equivalency
Three years related experience
Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Bachelor’s Degree
Demonstrated professional experience working with the ASAP registration system.
Hands-on experience configuring courses, classes, or registration offerings in ASAP.
Ability to work within ASAP independently with minimal training.
Strong attention to detail and demonstrated accuracy when working with complex program and course data.
Strong organizational and project-management skills.
Ability to identify problems, troubleshoot effectively, and develop solutions.
Ability to manage multiple tasks and deadlines simultaneously.
Strong written and verbal communication skills.
Ability to collaborate effectively with academic, administrative, and technical staff.
Ability to work independently in a remote environment.

Classified Title: Registration System Coordinator

Job Posting Title (Working Title): Course Catalog Specialist (Peabody Preparatory)

Role/Level/Range: ATO 37.5/02/OF

Starting Salary Range: $21.80 - $37.80 HRLY ($29.80 targeted; Commensurate w/exp.)

Employee group: Casual / On Call

Schedule: Variable schedule, up to 987 hours per year

FLSA Status: Non-Exempt

Location: Remote

Department name: Preparatory Director's Office

Personnel area: Peabody

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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Course Catalog Specialist (Peabody Preparatory)

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Course Catalog Specialist (Peabody Preparatory) Full Description

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